Creating a Booking Page in Microsoft Bookings

Microsoft Bookings is a powerful scheduling tool that integrates with Microsoft 365 and Teams, allowing educators to streamline appointment scheduling with students. This guide walks you through setting up your booking page and sharing it effectively in Moodle.

Step 1: Access Microsoft Bookings

• Visit https://outlook.office.com/bookings
• Sign in with your TWU Microsoft 365 account.

Step 2: Choose Between Personal or Shared Bookings

• Personal Bookings: Ideal for individual instructors. Define your own availability and meeting types.
• Shared Bookings: Suitable for departments or teams. Add multiple staff members and manage services collectively.

Learn more about their difference at https://learn.microsoft.com/en-us/microsoft-365/bookings/bookings-overview.

Step 3: Set Up Your Booking Page

1. Click “Create a booking page”.
2. Enter your name, meeting types (e.g., Office Hours, Advising Session), and availability.
3. Configure:
   • Meeting duration
   • Buffer time
   • Maximum attendees
   • Enable Microsoft Teams for online meetings
4. Click “Publish” to generate your booking link.

Step 4: Copy and Share the Booking Link

Once published, click the “Share” button to copy your unique booking page URL.

Step 5: Embed or Link in Moodle

To make it easy for students to access your booking page:

1. Add to Moodle course page:

   • Turn editing on.
   • Add a Label or URL resource.
   • Paste your booking link with a clear description (e.g., “Click here to book a meeting with me”).

2. Pin in Microsoft Teams class (if applicable):

   • Go to your class Team.
   • Add a tab or post the link in the General channel and pin it.

Integrating Microsoft Bookings into Microsoft Teams

To make your booking page even more accessible to students, you can add Microsoft Bookings directly into your Teams class as a shortcut. This allows students to book time with you without leaving the Teams environment.

📌 Steps to Add Bookings to Teams

1. Open Microsoft Teams and go to the left-hand sidebar.
2. Click on “Apps” at the bottom of the sidebar.
3. In the search bar, type “Bookings.”
4. Under Categories, select “Built by Microsoft.”
5. When “Bookings” appears in the search results, click “Add.”
6. Once added, you can:
   • Pin it to the sidebar for quick access.
   • Add it as a tab in a specific Team or channel (e.g., your course Team).
   • Configure it to show your personal or shared booking page.

Best Practices

• Make the link visible: Place it prominently in your Moodle course and Teams class.
• Use clear naming: Label your meeting types descriptively (e.g., “15-min Office Hours”).
• Set boundaries: Use buffer times and limits to protect your schedule.
• Test it: Try booking a slot yourself to ensure everything works as expected.

Need Help?

For technical support, please contact elearning@twu.ca.